Deliver a Zoom Webinar – LX at UTS
At HubSpot, we held a WorkRemote hashtag challenge to support our webinar on working remote effectively, and we built a landing page to explain the rules and how a winner would be picked. Partner up.
How to use zoom webinar for free – none:.Beginner’s Guide to Zoom Webinars
The first prerequisite is to purchase a webinar plan from Zoom. During the process of buying your webinar plan you will have the option to choose a plan that hosts , , 1,, 3,, 5,, or 10, view-only attendees. While this decision is early in your webinar planning stage, it is essential that you choose the plan that fits your intended audience.
After selecting your webinar plan, you are all set up to buy your webinar license, schedule your event, and begin registering attendees.
To purchase your webinar license, log into your accounts billing page. Regardless of size, all webinar licenses include:. When you are scheduling your Zoom webinar, you will have the option to either require attendees to register before the event or to have your event be public without registration. Scheduling a webinar without requiring attendees to register will grant attendees the opportunity to join your webinar spontaneously, without signing up beforehand.
They will simply be required to enter their name and email address to join. Scheduling a webinar with registration will require your attendees to fill out a form with their name, email address, and other information before they receive the link to your webinar.
Benefits of requiring registration to your webinar include:. When you choose to require your attendees to preregister for your webinar, you have the option to automatically approve all registrants or to manually approve them.
Additionally, the webinar host can turn on or off registration at any time and regardless of registration being required, attendees will still be required to enter their names and email addresses before joining the event. When you choose to automatically approve your registrants, they will receive an automated and customizable confirmation email upon registration.
When you choose to manually approve each registrant, they will receive said email if they have been accepted by the host to attend the webinar. Once they have been approved to attend the webinar, the email registrants receive will include all of the event details as well as the Zoom login information for the event.
At the time of the event, attendees simply have to follow the webinar link provided by the confirmation email. When you choose to use Zoom for your virtual event, the first thing you have to decide is if the event is better suited to be a Zoom Meeting or a Zoom webinar. While Zoom is a trusted video conferencing platform regardless of which form your virtual event takes, your decision will set the atmosphere and tone for your event and its capabilities.
To determine how you want your virtual event to look and feel for your panelists and attendees, weigh the benefits of Zoom Meeting and Zoom webinars to determine which is the best choice for you. Source: Zoom. When using the Zoom client, click on the Meetings tab. Find the appropriate webinar and click Start. If you previously added the webinar to your calendar, log into your Zoom account and click on the Calendar Reminder link that is displayed.
Before you begin planning your Zoom webinar, you may have some questions about the process of executing your virtual event. No, at this time you are unable to host a webinar on Zoom for free. To host a Zoom webinar you are required to purchase an annual webinar license. The cost of webinar license scale depending on how many attendees you would like to host at your webinars. Panelists are attendees of your webinar with full participation abilities including screen sharing, annotation, and sending videos.
You can include up to panelists including yourself as the host in your webinar, and at any time during the webinar you can promote an attendee to panelist status. Zoom grants you access to all the tools you are going to need in order to manage a webinar effectively, and it allows you to have up to 10, participants on each webinar you organize.
So, in this beginner’s guide to Zoom webinars, we are going to show you how to set up or join a Zoom webinar. A webinar is simply an online seminar, but the term can also be used to denote collaborative services such as webcasts or peer-level web meetings.
Zoom allows its users to purchase webinar add-ons that can have as many as hosts and 10, attendees. Each of the plans enables the host or hosts to have an unlimited number of meetings, which means that you can run as many webinars as you want with Zoom.
Furthermore, each of the available plans offers the cloud recording option, and you can get up to 3 TB of extra storage for an additional fee. Once you purchase a license you will also have to assign it to the owner of the Zoom account or the admin of a particular account.
You can do this by heading over to the User Management menu and selecting the Users option. Looking for some other webinar software? Simply sign in to the webinar portal, click on the Webinars option and then click on the Schedule a Webinar button. You can then provide the information about the topic of the webinar, write a short description of the webinar that is going to be displayed at the registration page, set the time and date when the webinar is supposed to take place and specify how long the webinar is going to last.
Furthermore, you can choose to set up a one time or a recurring webinar, and in case you opt for a recurring type of webinar you can choose if the webinar will take place daily, weekly or monthly. Keep in mind that a single webinar cannot occur more than fifty sessions. In addition, you can adjust the registration settings, audio options, set up a webinar password, enable practice sessions or opt to record the webinar automatically. However, only webinars that require registration can be turned into on-demand webinars, and by enabling this option you will automatically activate the cloud recording feature.
Hosts can choose to turn off their video streams while setting up a new webinar, but video streams can be switched on at any point during a webinar. Click on the Schedule button when done adjusting the webinar settings and proceed to send invitations to panelists or attendees. Panelists have a different status than attendees since they can view and send videos, share their screens or add annotations. Attendees, on the other hand, can only view the webinar, but the host can unmute them or change their view of the webinar.
The process of inviting panelists to a webinar is straightforward since you just have to go to the Invitations tab and click on the Edit button in the Panelists section. Zoom allows you to invite up to a hundred panelists to a webinar, and you just have to add their names and emails to the corresponding boxes and click on the checkbox next to the Send invitation to all newly added panelists immediately option.
Click on the Save button to send invitations to panelists. Panelists on recurring webinars will be invited to all webinars in the series, but you can also add or remove panelists between two webinars. The invitation process for attendees depends on whether or not a webinar requires registration.
Hosts of webinars that require registration must send the registration link to attendees and each attendee must fill in the registration form.
Afterward, they will receive an email that contains a unique join link. You can invite attendees to register for a webinar by copying the registration URL and sharing it through your website or your email. Optionally you can click on the Copy the invitation option and copy the invitation Zoom created, or use the Email me the invitation feature to get a copy of the invitation you can forward to the attendees. To start a webinar, you should click on the Meetings tab, locate the webinar and click on the Start button.
How to use zoom webinar for free – none: –
University IT. Navigation menu Explore services I want to Get started Before you can use Zoom, you must install the Zoom software for your device. Log in to Zoom for the first time Note: When you log into Zoom, a lways choose the single sign-on option. H ow do I limit my meeting to authenticated users? How do I manage the Waiting Room feature? How do I join a meeting? All attendees will need to submit a form before the webinar is due to start.
You can also choose to manually approve attendees. Getting started with webinar including inviting attendees, and starting your webinar. Managing participants in a webinar including designating a co-host or panellist, chat controls, and removing participants. Webinar chat allows your webinar attendees to communicate with you and eachother.
Previous Resource. Back to Collection. Next Resource. Twitter Facebook. Breakout rooms allow meeting hosts to split up meeting participants into as many as separate sessions. The meeting host can choose to split the participants of the meeting into these When possible, use a wired network connection, rather than a Wi-Fi connection.
This will generally provide a more consistent and better quality network connection. During the web conference Know Your Space.
When part of your session is taking place in a conference room, lecture hall, auditorium, or other large space, the space itself needs consideration to ensure the best possible audio. Manage Your Session. When hosting an important session, you have a variety of tools available that can ensure your audio quality remains high.
Minimize Background Noise. When participating in any web or videoconference or webinar, avoid creating background noise whenever possible. Testing Audio in Advance. The most important step to ensure your web conferencing session has the best audio experience it can is to test in advance. If you encounter an issue while testing, identifying the problem ahead of time will provide you with an opportunity to address and resolve it before the actual session. Troubleshooting Audio: Reporting Problems.
If possible, report the problem while it is happening. It will be easier to diagnose. When your WiFi connection is inconsistent during a Zoom meeting, for example if you are traveling, consider joining the audio portion of the meeting via your phone.
If you loose network Overview For Zoom meetings, the meeting owner is the user who either schedules the meeting or has it scheduled on their behalf. The meeting owner also owns any cloud recording of the Reducing Zoom Data and Bandwidth Use.
Whether because you’re getting Zoom’s “Your connection is unstable” warning or because you need to reduce your network usage to stay under a data cap, there are several strategies you can try to reduce your bandwidth and data usage during Zoom meetings. Switch Zoom Account from Zoom. To take full advantage of web conferencing security features offered to you as a member of the Cornell community, your Zoom account should be linked to the Cornell Zoom service.
If you signed up for Zoom using the public non-Cornell website, zoom. Troubleshooting Canvas-Zoom Integration Issues. Instructors or students accessing Zoom through Canvas can encounter issues opening Zoom. This might result in a blank screen area where the Zoom app should appear or an error message indicating Some Zoom users may be experiencing difficulty joining meetings created between Monday, March 30, , around am and Wednesday, April 1, , around noon, that required attendees to be Users may see a browser message when logging into the Cornell Zoom website, particularly when in incognito or private browsing mode.
User Experience Echoing is heard in the conference. How to Solve this Problem Echoing is generally caused by a participant in the teleconference on a speakerphone creating an It’s possible to encounter an issue where Zoom removes all alternative hosts when a meeting is edited. The issue occurs only for recurring meetings. This issue is related Zoom Problem: “You cannot log into your Zoom account using this method”. When trying to log into Zoom, you may see an error message, “You cannot log into your Zoom account using this method.
Contact your IT administrator for instructions. This includes how you organize the content of the webinar, how you present it verbally, and how you present it visually in your PowerPoint deck. Finally, a great webinar needs to be entertaining.
Otherwise, your attendees might as well think of your webinar as 40 minutes to catch up on email. After all, that verbal component is what makes webinars so unique: There are few other mediums where you can deliver content that lets your personality shine through to such an extent. It’s really easy to create webinar content with only your end goals in mind — that point you want to get across, or those things you want to talk about — but that won’t keep your audience engaged.
Think carefully about who your audience is while crafting your webinar content. At the end of the day, your webinar is about building connections and relationships with your audience so they trust you that much more. It’s really, really hard to get people to attend your webinar if your topic stinks. Try to select a topic that’s broad enough to attract a large audience, yet targeted enough to provide actionable advice that attendees can implement the second they hop off your webinar.
When titling your webinar landing page, do some SEO research to see which keywords you want to rank for. Use that same title for subsequent blog posts and SlideShares, and you’ll end up with a slew of assets to back up that keyword ranking. Having a goal will inspire you to hit it, and help you measure success.
When we attempted to break the Guinness World Record for webinar attendees, for example, we knew we’d have to hit about 10, attendees.
World Records aside, there are many reasons why you should set a goal. In theory, you’re not putting on a webinar for the fun of it.
You want it to contribute toward lead generation and brand awareness. For this reason, consider what your marketing goals are and then decide how you want this webinar to contribute toward it.
Note: Just because people register for your webinar does not mean they will attend your webinar. Which brings us to our next tip To determine how many registrants you need, you should think ahead to how many actual attendees you want.
Continuing with our Guinness World Record example in the previous tip, we knew we needed 10, attendees. You should track performance on at least a weekly basis to see whether your marketing efforts are moving the needle towards that registrant goal. That way, if you need to dial up your promotion due to low initial registration numbers, you’ll know what to do to fix it.
That’s because getting people to attend your webinar requires lots and lots and lots of registrant reminders. People often sign up for webinars weeks in advance, so it’s critical that you’re making an effort to keep your webinar top-of-mind during that time.
Try to think of things that will get people excited, feeling special, talking with colleagues, and remembering their experience on your webinar in the future. Excited registrants turn into excited attendees.
Another example of a contest you could run? Ask them to tweet something related to the webinar a week in advance, and pick the winner at the beginning of the webinar.
At HubSpot, we held a WorkRemote hashtag challenge to support our webinar on working remote effectively, and we built a landing page to explain the rules and how a winner would be picked. Give the teams a set amount of time to design their product and business plan. Whoever pitches the best plan is the winner!
Make sure you have everyone mute their microphones while someone is performing so everyone can be respectful! Once everyone is connected, you can communicate with each other via chatbox on the movie screen! Take note that you might only be able to have a watch party on a laptop — not all streaming devices will let you connect through the app on a television. This is a quick virtual team building game that you can fit into the workday and then discuss with each other at the end of the day!
Not only does the 5-Minute Personality Tes t help team members get to know each other better, but it can help them get to know themselves better, too! Learning more about how people think, work, and feel can help you discover their strengths and weaknesses so you can understand how to work with them better. Take some time out of your day for your employees to chat with each other in a casual setting.
Working from home can be all-consuming and exhausting! Sometimes a minute break to think about something other than work is all a person needs to finish the rest of the workday strong.
Everyone loves a throwback video game! Your team can play Mario Kart right from their smartphone by downloading the free Mario Kart Tour app, so no one has to worry about having a gaming console or purchasing the game. Mario Kart is sure to ignite a little bit of healthy competition and maybe even get some team members talking to each other about things that make them nostalgic for their youth! This is a great virtual team building activity if your team has daily meetings. Send out an email prior to your Zoom meeting with a simple question.
Remember the game Stop? Well, Stopots is the virtual version! A letter pops up on screen and participants must quickly think of a word for each of the given categories that begins with that letter.
21 Online Team Building Games for Zoom ()
Keep your Zoom meetings and webinars private and safe from unwanted attendees and Zoom is provided free of charge for current faculty, staff, students. Submit an IT request to request access to a Large Meeting licence and include a brief explanation of why the licence is required. — Determine when attendees can join the Zoom meeting. — Restrict access by ticket type or add-on. — Change the visibility of your Zoom event. — Delete your Zoom.